Job Targets

· Efficient staff planning

· Optimising labour costs

· Optimising productivity

· Management reporting

· Team & performance optimisation (living the ‘Blueprint’)

Job Assignments

· Accurate, disciplinary and professional staff planning

· Accurate monitoring and timely reporting of staff planning time management (including sickness)

· Clear communication regarding agreements and staff planning

· Coordination of short- and long-term staff planning, including holidays, temp workers and consultants

· Finding cost-effective solutions and decision making

· Accurate reporting and administration

· Constructive cooperation with superiors and colleagues

· Insurance and willingness to be accessible while being off duty, if necessary, Respecting and acting on company rules, (safety) regulations and procedures

· Constantly striving and bringing up (new) ideas to improve shop operations and results

Role Overview

Responsibilities

• Partnering closely with our client's Senior Leadership Team, Managers to implement effective HR strategy, people plan, projects, and operations consistently.
• Managing complex projects such as re-structuring, organization design, talent management.
• Managing annual cyclical HR processes and operations end-to-end (performance management, appraisals, compensation, etc).
• Coaching & advising our client / client's senior leadership team. (All stakeholders and functions) including learning and development options.
• Managing ad-hoc complex employee relations issues, employee engagement and health / wellbeing agenda.
• To provide robust advice and support in the management of poor performance and absence issues in accordance with our client's procedures.
• To lead and support managers in handling restructures and redundancy exercises ensuring all procedural and statutory duties are met.
• Managing complex ER issues, achieving satisfactory outcomes in a timely manner.
• To advise managers on appropriate recruitment strategies and oversee the work of the HR Assistant ensuring a sound recruitment service is delivered.
• To develop and manage policies and procedures, attending and participating in meetings as appropriate.
• To maintain effective HR records and ensure case work is accurately recorded.
• To provide update sessions for managers on new legislation and employee relations issues and operational aspects of change management/organizational development issues.
• Support the development and implementation of HR policies and procedures.

Requirements

• Good all-round level of education to include Maths and English to GCSE (Grade A – C) or equivalent.
• Ideally CIPD Qualified (Level 5 CIPD Qualification) or qualified by experience.
• Evidence of continuous professional development and Membership of CIPD.

Role Overview

Responsibilities

• Assist with updating and maintaining employee records both physical and electronic on a daily basis.
• Updating and retaining HR systems, eRecruitment system, and databases internally, such as sick and maternity leave.
• Administer and assist the recruitment/onboarding function:

• Produce short-listing packs.
• Organize interviews and tests.
• Interviewing candidates
• Prepare contracts of employment and offer letters.
• Obtain and complete references.
• Create personal files.
• Maintain recruitment files.
• Ensure employment checks including background checks and rights to work, qualification, and medical checks if required.

• Develop, implement, and maintain our client's preferred supplier list for the use of recruitment agencies.
• Organise and conduct new starter onboarding processes, induction meetings with new employees and Agency workers; liaise with Line Manager's to ensure a clear process.
• Assist with probationary processes. Assist with the management of invoices.
• Ensure that all payroll instructions are prepared and logged in time for the monthly payroll run and sent to the HR Coordinator, for example, new starters checklist, etc.
• Organising formal employee relations meetings and taking accurate (and confidential) notes.
• Assisting in formal meetings, such as employee disciplinaries and grievances, undertaking such tasks as may be required by the Director of HR and Human Resources Manager.
• Assist with the booking of training and monitoring evaluation forms confirming they’re inputted and filed on a monthly basis.

Requirements

• Clear and concise communication skills and interpersonal skills
• Some previous experience of working in a team.
• Willingness to undertake own administration with necessary keyboard skills.
• Ability to work under pressure, meet deadlines and ability to prioritise own workload.
• Good knowledge of Microsoft Office applications

Role Overview

Responsibilities

• Draft talent acquisition advertisements and assist with drafting job descriptions.
• Advise hiring managers on the talent acquisition process, covering advertising, agency involvement, shortlisting roles, arranging and holding interviews.
• Liaise with advertising agencies, recruitment agencies and online jobs boards to advertise and agree terms to assist with the recruitment of positions.
• Co-ordinate the arrangement of interview panels and associated correspondence and paperwork, including interview questions and forms.
• Create offers and contracts of engagement for successful candidates and obtain employment references and other necessary pre-employment checks in a timely manner prior to their scheduled start date.
• Liaise with managers, potential and current employees in relation to the talent acquisition and selection processes.
• Deliver the HR induction for new joiners.

• Operate the HR system to produce a range of reports including new joiners, leavers, promotions, pension scheme and employee benefit usage reports to inform management information.

• Update and maintain all human resources databases, employee records and filing systems (electronic and manual), including co-ordinating the archiving process.
• Undertake administrative day to day tasks to keep the department running smoothly (including raising purchase orders, organising authorisation of invoices, and post).

• Draft and respond to correspondence in relation to all human resources matters, including engagement letters and contracts and contract variations.

Requirements

• Educated to A level and/or relevant skills or knowledge.
• Experience of recruitment, selection and HR processes.
• Experience of using HR Information Systems
• Relevant experience of carrying out administrative tasks within a Human Resources environment.
• Good verbal and written communications skills, the ability to communicate professionally.

Company and role overview

Our client in the Charity sector is searching for a Key Relationships Manager to join their busy team. The role will require the candidate to have excellent interpersonal skills to help lead and manage a team in acquiring and maintaining relationships with Fundraising Groups. The candidate will support the client to create and implement strategies and action plans to help the company grow.

Main responsibilities

• Ensuring appropriate market and audience research
• Developing and negotiating fundraising and engagement targets
• Managing budgets and forecasting outflow and income
• Scheduling the creation, testing and review of products and communications
• Developing approaches for key relationships including a speaker’s programme to recruit new regular givers
• Developing key relationship management plans and delivering legacy programmes
• Line management meetings and point of contact for HR
• Ensuring regular attendance at meetings and days
• Ensure the confidentiality in compliance with the General Data Protection Regulation for all clients.

Requirements

• Degree level qualification, or equivalent experience in sales, marketing, or fundraising
• Three years’ experience of delivering to an income budget
• Two years’ experience of leading, managing and developing people/ teams
• Experience of operational planning
• An understanding of CRM databases      
• A clear understanding of policies and procedures

Company & Role Overview

Are you an organized and detail-oriented individual with a passion for HR administration? Our client is currently seeking a dynamic HR Administration Coordinator to join their team in a confidential and fast-paced professional environment.

Main Responsibilities

• Prepare engaging job adverts
• Liaise with recruitment agencies
• Manage the recruitment inbox
• Arrange interviews and prepare interview packs
• Oversee the new starters process from offer documentation to probation reviews
• Ensure seamless onboarding on internal systems
• Complete pre-employment checks
• Handle all aspects of training administration
• Provide necessary pre and post paperwork for staff attending courses
• Collate sickness records and manage related paperwork
• Respond to routine queries from line managers and employees
• Administer maternity, paternity, parental leave, and leaver procedures
• Update HR systems and personnel records accurately
• Provide regular and ad hoc management information reports
• Prepare information for Payroll
• Process invoices and liaise with Finance and HR suppliers
• Provide general administrative support for the HR team
• Address facilities issues, maintain registers, and liaise with suppliers
• Assist with HR project work and new initiatives as required

Requirements

• Degree educated (minimum 2:1) with good A-Level's and GCSE's
• Excellent verbal and written communication skills
• Advanced proficiency in Microsoft Office suite
• Highly organized with meticulous attention to detail
• Proactive 'cando' attitude
• Appreciation for confidentiality in HR matters
• Cooperative team member with a flexible and adaptable approach
• Positive mindset under pressure and during challenges