Role Overview

Responsibilities

• Manage support settlements, Material Assignment Arrangements, Privacy Settlements, etc.
• Possess and apply proficient understanding of contractual matters such as privacy, publications, intellectual property within the framework of the client and external policies.
• Prepare preliminary agreements in consultation with research personnel, considering specific project requisites.
• Evaluate preliminary agreements received from funders and collaborators and suggest modifications, ensuring the best outcome for all parties.
• Coordinate with funders, researchers, and administrative personnel to reach consensus on modifications to draft arrangements.
• Collaborate and engage with research and administrative personnel, providing clear and succinct guidance on cost evaluation and contract pricing.
• Offer advice to staff regarding contractual matters across a wide range of funders (commercial and non-commercial).
• Acquire knowledge of clinical contract-related matters and relevant laws and regulations applicable to such contracts.
• Develop familiarity with policies that govern research and research-related activities
• Maintain the computerized contract activity register.
• Be acquainted with post-award administrative procedures to facilitate pre-contractual negotiations/arrangements.
• Undertake associated projects on an ad hoc basis as they arise.

Requirements

• Educated to degree level or equivalent qualification
• Experience of negotiating research contracts and contract administration
• Good knowledge of contracting issues such as intellectual property, confidentiality, publications, liabilities and other related issues

Role Overview

Responsibilities

• Maintain, manage, and motivate a team, ensuring work produced is to a high standard and use resources to the best of their ability.
• Ensure team’s compliance with current policies, process, guidance, and service standards that govern the work of the team.
• Ensure the early identification of solutions to obstacles, raising these with your Operational Manager when necessary.
• Assure and be accountable for the quality of casework, risk assessments and decisions in your team.
• Recruit new employees and provide effective induction programmes, ensuring that performance is effectively managed and recorded during their probation period.
• Be knowledgeable of developments of policies, guidance, and processes, regarding fitness.
• Work as part of the team, supporting and assisting colleagues, peers, and your managers to achieve team priorities, objectives, targets, and goals.
• Review and respond to challenges, queries and/or complaints about the decisions made and service provided by your team
• Support and deputise for the Operations Manager in the delivery of their work, when requested or required.
• Comply with the information security requirements for information accessed or processed in carrying out the duties of the role, ensuring they are in line with the companies’ policies.

Requirements

• Educated to degree level or relevant knowledge and experience
• Experience of managing people and resources or investigation responsibilities
• Experience of working within, and applying, a framework of legislation and defined policies and guidance.
• Experience of monitoring a team, objectives, and performance indicators.
• A high level of written English and verbal communication skills.

Role Overview

Responsibilities

• Help maintain the automated and scalable accounting function that produces accurate monthly Management Reports within 5 days of the end of the month.
• Take ownership of and improve/automate the processes of invoice payments (AP) and expenses management
• Claim responsibility to p improve/automate corporate bank reconciliation processes and help build relevant integrations with the finance ledger
• Improve and pre-set all reconciliations of revenue, expenses, assets, liabilities and equity
• Support the office team, developers and trading teams on improving trading data and computerizing the data feeds into the ledger

• Help build a robust and scalable budgeting and forecasting model

• Help with the annual group audits covering multiple entities
• Financial Planning and Analysis: computerise and design reporting, both internal management reporting and external reporting to partners, investors, authorities, etc.
• Direct and indirect tax computations and reporting
• Adhoc project work as required

Requirements

• BSc in Accounting, Finance or other relevant field with a significant quantitative element

• Recognized accounting qualification such as ACCA, ACA or CIMA with one or more years post qualified experience
• Advanced Excel and modelling skills
• Experience with the best-in-class automation systems and functions where scalability is driven by technology, rather than headcount and manual work

Role Overview

Responsibilities

• Formatting and editing of eTutorials and articles for preferred style, syntax, and medical/scientific accuracy. These modifications will be made to live online tutorials, so must be 100% precise.
• Uploading new eTutorials to the website, maintaining strict version control and adhering to the editorial guidelines.
• Integration on the platform of the model answer tool, ensuring that all model answers are transferred across from the previous platform.
• Working independently to design and produce eLearning elements for eTutorials using specialized software such as Adobe Illustrator and Adobe Captivate.
• Covering the eLearning support desk in the absence of the eLearning administrator.
• Assisting the eLearning Managers with designing and producing promotional materials for resources.
• Collaborating with internal colleagues in the Meetings, Finance, Marketing, and AV teams, as well as external stakeholders, regarding the development of online resources.
• Acting as a substitute for the eLearning Manager when necessary.
• To provide assistance to the eLearning Managers and Head of Education Innovation, working independently as required.
• Supporting the team to enhance our internal processes and update Standard Operating Procedures (SOPs).
• Undertake any other duties related to the job purpose which may be necessary in the work of the team.

Requirements

• Excellent communication skills both written and verbal

• Proven skills in using MS Office applications particularly Word, Outlook and Excel
• Inter-personal skills and a customer-oriented, ‘can-do’ and friendly approach

Role Overview

Responsibilities

• Accountable for all payroll management and data entry, including timesheet input.
• Check and validate the results of ‘provisional’ payroll reports and taking appropriate remedial actions to achieve accurate final payslips.
• Perform monthly pension reconciliations
• Liaise with staff on external payroll provider on pension/related queries, escalating as appropriate
• Liaising with the HR Officer regarding new starters, leavers, remuneration and conditions of service.
• Liaising with HMRC as necessary with regards to payroll-related tax queries
• Responsible for collating information necessary for production of P11Ds
• Administration of the employee benefits, including ride to work scheme, season ticket loans, childcare vouchers, Simply Health cash healthcare plan, private medical insurance and /postgraduate loans
• Assist with the production of all-staff annual salary letters (July each year)
• Assist the HR Director/Foundation HR Director with requests for management information, for example gender pay gap information

• Processing all transactions for the Clients’ Charitable Trust
• Preparing monthly account packages for the Charitable Trust
• Support the Head of Finance in preparing the annual accounts for the Charitable Trust.

• Collaborate with the Development team to ensure accurate recording of donations in the Charitable Trust accounts.
• Responsible for trip accounting, including coordination with the Fees Officer and Finance Officer (Purchases), which involves reviewing and authorizing trip budgets.
• Prepare a detailed analysis of all trip accounts for review by the Head of Finance.
• Attain a comprehensive understanding of the accounting system to provide coverage for the Fees Officer and Finance Officer (Purchases) when necessary.

Requirements

• CIPP qualified or part-qualified, or equivalent qualification from a reputable provider
• Knowledge of payroll practices
• Experience of working within a payroll function as payroll officer, administrator or assistant
• Clear, concise and calm communication skills, both written and verbal (essential)

Role Overview

Responsibilities

• Elect and set up Safety & Well-being representative meetings as per statutory requirements.
• Establish, maintain and review a Well-being Management System for the IPO including a full program of documented Safety & Well-being inspections, audits, and checks.
• Develop appropriate guidance and codes of practice to support these policies and procedures.

• Conduct & carry out internal and compliance audits of all Investment Property Office sites; report on findings and manage issue log through to completion. Keep records of inspection findings and produce reports that suggest improvements.

• Carry out regular site inspections and all "hazard assessments" as required to check policies and procedures are being properly implemented.
• Attend, where appropriate IOSH seminars and/or attend such courses/seminars run by internal/external sources to enable implementation within IPO.
• Participate in monthly meetings and regular reports to the Contracts Manager, Directors and wider Investment Property Office Team on relevant Safety & Well-being activities.

• To support the delivery of the operational strategy regarding achieving Investment Property Office's financial objectives for the portfolio.
• Support and where directed, oversee the management of day to day and active property and estates management matters across the portfolio.
• Delivering focused and professional property solutions individually and through the interaction of internal teams and/or the instruction and management of external property consultants.
• Supporting performance targets against agreed service standards and implementing improvement plans when required.

• To assist in preparing the budget and to comply in the use and support of associated financial systems, ensuring appropriate robust control and monitoring and that all financial transactions comply with financial regulations.

• Responsible for the position of Safety & Well-being expenditure within the operational portfolio budget and reporting on the status at the relevant Board meeting or as required.

Requirements

• Relevant built environment or associated qualification
• Professional membership and/or experience and technical background within Health & Safety
• Experience of property management in a residential and/or commercial context
• Proven experience of engagement with tenants, landlords, public bodies and communities

Role Overview

Responsibilities

• Partnering closely with our client's Senior Leadership Team, Managers to implement effective HR strategy, people plan, projects, and operations consistently.
• Managing complex projects such as re-structuring, organization design, talent management.
• Managing annual cyclical HR processes and operations end-to-end (performance management, appraisals, compensation, etc).
• Coaching & advising our client / client's senior leadership team. (All stakeholders and functions) including learning and development options.
• Managing ad-hoc complex employee relations issues, employee engagement and health / wellbeing agenda.
• To provide robust advice and support in the management of poor performance and absence issues in accordance with our client's procedures.
• To lead and support managers in handling restructures and redundancy exercises ensuring all procedural and statutory duties are met.
• Managing complex ER issues, achieving satisfactory outcomes in a timely manner.
• To advise managers on appropriate recruitment strategies and oversee the work of the HR Assistant ensuring a sound recruitment service is delivered.
• To develop and manage policies and procedures, attending and participating in meetings as appropriate.
• To maintain effective HR records and ensure case work is accurately recorded.
• To provide update sessions for managers on new legislation and employee relations issues and operational aspects of change management/organizational development issues.
• Support the development and implementation of HR policies and procedures.

Requirements

• Good all-round level of education to include Maths and English to GCSE (Grade A – C) or equivalent.
• Ideally CIPD Qualified (Level 5 CIPD Qualification) or qualified by experience.
• Evidence of continuous professional development and Membership of CIPD.

Role Overview

Responsibilities

• Assist with updating and maintaining employee records both physical and electronic on a daily basis.
• Updating and retaining HR systems, eRecruitment system, and databases internally, such as sick and maternity leave.
• Administer and assist the recruitment/onboarding function:

• Produce short-listing packs.
• Organize interviews and tests.
• Interviewing candidates
• Prepare contracts of employment and offer letters.
• Obtain and complete references.
• Create personal files.
• Maintain recruitment files.
• Ensure employment checks including background checks and rights to work, qualification, and medical checks if required.

• Develop, implement, and maintain our client's preferred supplier list for the use of recruitment agencies.
• Organise and conduct new starter onboarding processes, induction meetings with new employees and Agency workers; liaise with Line Manager's to ensure a clear process.
• Assist with probationary processes. Assist with the management of invoices.
• Ensure that all payroll instructions are prepared and logged in time for the monthly payroll run and sent to the HR Coordinator, for example, new starters checklist, etc.
• Organising formal employee relations meetings and taking accurate (and confidential) notes.
• Assisting in formal meetings, such as employee disciplinaries and grievances, undertaking such tasks as may be required by the Director of HR and Human Resources Manager.
• Assist with the booking of training and monitoring evaluation forms confirming they’re inputted and filed on a monthly basis.

Requirements

• Clear and concise communication skills and interpersonal skills
• Some previous experience of working in a team.
• Willingness to undertake own administration with necessary keyboard skills.
• Ability to work under pressure, meet deadlines and ability to prioritise own workload.
• Good knowledge of Microsoft Office applications

Role Overview

Responsibilities

• Draft talent acquisition advertisements and assist with drafting job descriptions.
• Advise hiring managers on the talent acquisition process, covering advertising, agency involvement, shortlisting roles, arranging and holding interviews.
• Liaise with advertising agencies, recruitment agencies and online jobs boards to advertise and agree terms to assist with the recruitment of positions.
• Co-ordinate the arrangement of interview panels and associated correspondence and paperwork, including interview questions and forms.
• Create offers and contracts of engagement for successful candidates and obtain employment references and other necessary pre-employment checks in a timely manner prior to their scheduled start date.
• Liaise with managers, potential and current employees in relation to the talent acquisition and selection processes.
• Deliver the HR induction for new joiners.

• Operate the HR system to produce a range of reports including new joiners, leavers, promotions, pension scheme and employee benefit usage reports to inform management information.

• Update and maintain all human resources databases, employee records and filing systems (electronic and manual), including co-ordinating the archiving process.
• Undertake administrative day to day tasks to keep the department running smoothly (including raising purchase orders, organising authorisation of invoices, and post).

• Draft and respond to correspondence in relation to all human resources matters, including engagement letters and contracts and contract variations.

Requirements

• Educated to A level and/or relevant skills or knowledge.
• Experience of recruitment, selection and HR processes.
• Experience of using HR Information Systems
• Relevant experience of carrying out administrative tasks within a Human Resources environment.
• Good verbal and written communications skills, the ability to communicate professionally.

Role Overview
Our client is currently in the market for a Fulfilment Coordinator to come and join their busy team! 
They are one of the largest retailers in Amsterdam which sells a wide range of products, and the successful candidate will be required to provide accurate and efficient administrative verification and management of inventory as well as performing customs-related processes.

Responsibilities

• Improving the operational efficiency of the movement of goods, inventory management, order fulfilment, interchanging of goods between vehicles, distribution, and store delivery & restocking.
• Adhering to discipline and professionalism while operating forklift trucks, reach trucks, airport trolleys, and other logistical equipment.
• Precise loading and unloading of trucks.
• Enhancing inventory and warehouse presentation (organization).
• Taking responsibility for coaching and training new team members.
• Collaborating positively and communicating transparently with superiors and colleagues.
• Actively participating in the Emergency Response Team (BHV).
• Being insured and willing to work early, day, evening, and night shifts.
• Complying with, updating, and following company regulations and procedures (safety).
• Continually striving for and proposing (new) ideas to improve supply chain processes and outcomes.

Requirements

• Speak fluent Dutch and English 
• Good knowledge of and experience in of supply chain operations, company rules, (customs) regulations and procedures 
• Good sense of stock handling, stock administration and safety procedures 

Role Overview

Responsibilities

• Assist managers in preparing job descriptions and person specifications informed by team analysis for recruitment purposes, including advertising vacancies and monitoring interest on LinkedIn, websites, and job boards, making suggestions for remedial action when necessary.
• Respond to all potential candidate enquiries, support with shortlisting and schedule interviews and tests.
• Take part in interview panels when required and arrange candidate feedback upon request.
• Undertake reference and document checks and prepare employment contracts, based on existing templates.

• Prepare induction packs (regularly review and update information packs on a regular basis) in collaboration with Heads of Department and arrange departmental/organisational inductions.
• Participate in international HR onboarding activities.

• Ensure all staff receive regular reviews during their probationary period, and annual feedback documentation is completed and filed.
• Prepare reports on performance for the Country Manager to review.

• Research and identify external training partners and book training courses and assist and coordinate internal training opportunities.
• Create a centralized hub for all training measurement reporting and recording.
• Monitor, track, and collect all documentation related to internal or external training that occurs, ensuring employee sign off.

• Support the HR Manager in the preparation of payroll for each month, including starters/leavers, contract variations, sick pay, maternity pay etc.
• Undertake administration relating to the workplace pension scheme, cycle to work, eyecare vouchers, flu jab, and season ticket loans.
• Administer requests for flexible working, maternity/paternity/adoption leave, time off for dependents, etc.
• Assist managers with employee relations issues such as absence management, grievance, disciplinary, and dismissal, in accordance with company policy and employment legislation.

• Maintain accurate and up-to-date personnel files both in hard copy and electronically, ensuring compliance with Data Protection legislation.
• Prepare HR correspondence, such as changes to Terms and Conditions of employment, end of probation, termination, etc.
• Collect and report upon data relating to a number of topics, such as recruitment, diversity, staff absence, and turnover.
• Administer the exit process for leavers, including exit interviews and return of company property.
• Assist in reviewing and updating HR policies and procedures, ensuring these are effective for the business and reflect current legislation and best practice.
• Ensure all assigned onboarding and offboarding tasks within the HR system are up to date and prepare folders with HR Correspondence templates.

• Meet with HR Manager for the purpose of regular supervision and appraisal.

Requirements

• Educated to Degree level or relevant HR Certification or Experience.
• Proven experience of HR Generalist roles
• Good communication, listening and interpersonal skills, with the ability to write and communicate to applicants, supporters, stakeholders and colleagues at all levels (both written and verbal, in a friendly and professional manner).
• Excellent administration and organisational skills.
• Good IT skills including an understanding of Microsoft Office suite of programmes. such as Word, Excel, Outlook etc.

Role Overview

Responsibilities

• Maintain a methodical approach to pipeline management and development for our client's custom Professional Education programs.

• Collaborate with relevant directors and managers to ensure that business and faculty plans align.
• Establish new partnerships, including opportunities overseas.
• Evaluate new custom program proposals from academics and professionals, conduct research, and suggest new course/program proposals to potential clients.

• Lead the Business Development Team and directly manage the Business Development Managers.

• Be accountable for progress and annual operating plans/targets for our client's Professional and Executive Development.

• Collaborate closely with systems owners and working groups to ensure that our client's Professional and Executive Development needs align with common practices and vision statements.
• Promote the work of our client's Development internally through meetings, inside networking events, and other internal opportunities.

• Work with the Data Officer to gather data on custom programs through regular reporting.

• Develop and manage relationships and connections to corporate decision makers, enabling an understanding in market trends and the current and future needs of potential business partners.
• Identify and commission market insight/market information, contributing to and identify key marketing and communication messaging across hard and digital media.
• Network at a senior level through various business-to-business (B2B) business development and networking activities.

Requirements

• Undergraduate degree or equivalent experience.
• Experience of collaboratively designing and developing Professional Education programmes. 
• Proven experience of business development and generating new leads
• Knowledge and understanding of the Professional Education marketplace and the use of data to identify current and emerging trends.
• Strong commercial awareness and financial planning skills.