Graduate HR Administrator

Company And Role Overview 

The Human Resources Advisor champions the delivery of top-tier guidance on complex HR issues, exuding a proactive, solution-focused approach to department heads, managers, employees, and stakeholders alike. Fostering trust across all tiers of staff, they navigate with sensitivity, diplomacy, and unwavering integrity. At the forefront of propelling the team towards a data-driven future, HR Advisors harness the power of the iTrent system to sculpt, monitor, and implement cutting-edge HR metrics. Within a tightly-knit team environment, they revel in the opportunity to collaborate seamlessly across the organisation, providing reciprocal support whenever necessary. With an infectious enthusiasm, they ensure the provision of a welcoming, personable, and highly efficient HR service, while also standing as the esteemed HR representative in pertinent meetings and committees.
 

Main Responsibilities 

• Conduct frequent discussions with essential stakeholders to comprehend and address the unique people-related obstacles within each department, providing coaching and support to promote the adoption of optimal HR and management strategies
• Implement strategies for recruiting and retaining high-quality personnel, prioritizing aspects such as safeguarding, diversity, equality, equity, and inclusion
• Assume responsibility for managing employee relations cases, ensuring they are handled efficiently and in accordance with current employment regulations and best practices
• Develop and revise policies and procedures, keeping staff informed of any relevant updates
• Conduct Disciplinary and Grievance investigation meetings when necessary
• Collaborate with trade union representatives, where appropriate, to achieve favourable resolutions

Requirements 

• Possession of MCIPD qualification or part-qualification, or equivalent demonstrable expertise
• Familiarity with employment legislation, encompassing UK Visa and Immigration stipulations, alongside adept application of sound generalist HR principles
• Proficiency in clear and persuasive communication, both written and verbal
• Demonstrated experience in coaching and mentoring personnel across all hierarchies on HR best practices, policies, and procedures
• Ability to remain confident and composed when faced with pressure
• Track record of developing and overseeing training plans

Role Overview

Responsibilities

• Provide comprehensive support throughout the recruitment process, including managing the recruitment inbox, collaborating with recruitment agencies, overseeing advertising efforts, sourcing candidates, conducting assessments, and conducting initial stage interviews.
• Collaborate with the HR Manager to establish and nurture connections to facilitate recruitment of graduates and apprentices.
• Play a key role in the development and implementation of HR policies and procedures, offering guidance to both staff and managers as needed.
• Assist the HR Manager in managing employee relations issues and resolving various HR-related matters.
• Conduct thorough exit interviews with departing employees to gather valuable feedback.
• Provide support to the HR Manager in executing the annual performance management program.
• Assist with various HR projects as required by the HR Manager.
• Ensure accurate and timely monthly payroll and benefits reporting to the internal finance team.
• Coordinate the staff induction process and ensure effective management of the probationary period.
• Undertake any additional responsibilities necessary for the efficient operation of the HR department, including covering for the HR Administrator during their absence.

Requirements

• Possess a minimum qualification of CIPD Level 3.
• Demonstrated understanding of employment legislation.
• Strong verbal and written communication abilities.
• Minimum of 2 years of experience in a HR Officer/Advisory role within professional services, with a focus on Recruitment.
• Comprehensive knowledge of HR best practices.
• Proficient in utilizing HRIS systems and the MS Office Suite.

Company and Role Overview 

Responsibilities 

• Engaging in designated personnel initiatives under the direction of the Head of HR
• Providing coaching and guidance to managers regarding policies, procedures, best practices, and risk identification
• Serving as a reliable and confidential advisor to the organization on employee relations matters
• Advocating for diversity and inclusion by promoting awareness of values and behaviours and setting a positive example
• Maintaining and updating the ER Case log

Requirements 

• Possession of CIPD Level 5 qualification or comparable experience
• Proficiency in IT, including Microsoft 365 and HR Information Systems (HRIS)
• Strong communication abilities
• Sensitivity and understanding of issues related to 'Violence against Women and Girls' from a feminist perspective
• Adaptability and willingness to embrace new challenges, ideas, and experiences, with the capacity for self-reflection

The interim People Advisor role is a recently established position with the opportunity for permanency. The selected candidate will join the People Team, offering expertise and guidance to staff throughout their employment journey. Serving as the main point of contact and support for employees, the role encompasses addressing various HR topics throughout the entire employee lifecycle, requiring strong listening skills, attention to detail, and a solid understanding of HR principles.

Job Duties

• Manage all informal employee concerns following best practices and organizational policies. Implement appropriate measures to address and resolve employee concerns.
• Provide coaching, advice, and support to employees throughout the employee lifecycle, assisting them in optimizing the use of available tools and understanding organizational policies and procedures.
• Collaborate with the Diversity, Equality, Inclusion, and Belonging (DEIB) team as needed for sensitive issues, such as data requests related to staff network groups and workforce DEIB. Ensure all information and issues are handled with care and tact, following established procedures.
• Act as a solution-focused resource for staff and managers seeking advice on HR-related matters, addressing a variety of issues and policy queries, including but not limited to annual leave, new starters, compensation, and benefits.
• Facilitate the offboarding procedures, including the issuance of departure letters, computation of remaining annual leave, identification of outstanding loans, and conducting exit surveys.
• Manage data entry in the existing HR system (Select HR) and supervise employee records, ensuring compliance with GDPR regulations and other pertinent policies.
• Ensure accurate and timely processing of relevant payroll and pension data on a monthly basis, collaborating with the Payroll Officer and, when necessary, external payroll providers.
• Assist the broader HR Team in various annual processes, such as reviews, audits, and pay assessments.
• Provide support for learning and development initiatives, including organizing training sessions, maintaining training records, and compiling attendance data.
• Offer administrative assistance for contractor onboarding and manage the contractors' inbox.

Person Specification

• Demonstrated experience in executing various human resource tasks within a dynamic (preferably hybrid) work environment, ensuring the timely completion of deadlines while upholding quality and attention to detail.
• Practical experience in the application and provision of advice on HR policies and procedures.
• Meticulous attention to detail in the thorough and accurate completion of tasks, maintaining consistent high-quality work and minimizing errors.
• Solid understanding of employment law.
• Inquisitive, critical thinker with strong problem-solving skills and the ability to handle issues and conflicts with tact and diplomacy.
• Effective and adaptable communication skills, comfortable with face-to-face, telephone, and video interactions, coupled with excellent written and verbal communication abilities.
• Highly organized and methodical approach to work, capable of managing competing priorities and handling a demanding and diverse workload.
• Proficiency in handling sensitive and confidential information with discretion, in accordance with GDPR regulations.
• Sound knowledge of safeguarding practices and procedures.
• Intermediate proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• CIPD qualification or actively pursuing a CIPD qualification.
• Experience in Change Management Initiatives.
• Familiarity with using Select HR.