Search Vacancies
This job is no longer available.
You can view related vacancies or set-up an email alert notification when similar jobs are added to the website using the buttons below.
You can view related vacancies or set-up an email alert notification when similar jobs are added to the website using the buttons below.
Job Description
Company & Role Overview
Our client is looking for a committed and reliable Administrator to join their fast growing team as part of the Kickstart Scheme on a 6 month contract.. For this role you will need excellent verbal and written communication skills. You will be working within the group of administrators to ensure the efficient running of the business.
Main Responsibilities
- To proactively support a fast-paced, busy team with all administrative duties
- Answering all incoming calls and taking messages as required
- Monitor email inboxes, responding to queries and updating records
- General typing and administration for partners and staff, including creating and updating various documents
- Regularly update and maintain the databases, ensuring all contact details are kept up to date
- Keep the area tidy and organised
Requirements
- Experience of working as a Receptionist/ Administrator
- Skills in MS Office including Word, Excel, Outlook and Powerpoint, together with good IT skills
- Fast typing speed
- Excellent communication skills both with staff, clients and over the telephone
- Excellent organisational skills with a confident, professional and polite telephone manner
- The ability to work under pressure and multi-task
- To be self-motivated with the ability to work as part of a team and alone, on own initiative
Important Requirements - Kickstart Scheme
- Be between 16 – 24
- Must currently be on universal credit
Applicants must meet the Criteria set out by the UK Government to be eligible for the Kickstart Schemer - Full details can be found at:
https://www.gov.uk/government/news/rishis-plan-for-jobs-will-help-britain-bounce-bounce-backSIMILAR JOBS
-
Donor Administrator
Role Overview
Our client is currently in the market for a Donor Administrator to come and join their busy team! The successful candidate will provide support to notify potential donors that they have been identified as a potential match for a patient in need of a transplant, to provide education and obtain consent from donors, and to facilitate the coordination of collections.Responsibilities
- Conduct information sessions with identified donors to ensure they are well-prepared for the donation and collection process (ensuring informed consent)
- Assess donors for suitability and eligibility based on medical and non-medical factors using correct guidelines established, including referring for further medical assessments when necessary.
- Schedule and oversee relevant medical assessments, collaborating closely with the patient's team and medical advisors to ensure donor medical clearance.
- Communicate with national and international coordinators to complete required documentation within specified timelines.
- Utilize our client's internal databases to accurately record and document donor case notes.
- Coordinate and communicate with specified courier companies to schedule the transportation of products nationally and internationally.
- Collaborate with the international medical team of our client and other affiliated organizations to contribute to the improvement of policies and processes.
- Manage relationships with hospital collection centres, ensuring adherence to our client's global standards through regular meetings and conference calls.
- Represent the DRM team in local and international working groups, providing input to organizational projects as needed.
- Respond to and investigate any quality incidents and adverse events (S(P)EARs), offering recommendations for corrective and preventive actions.
- With support, address donor and transplant centre complaints and provide necessary responses.
- Ensure compliance with all medical/health-related standards, policies, procedures, and documentation requirements set by our client, registries, and regulatory authorities.
Requirements
- Excellent written and verbal communication skills.
- Knowledge of, or ability to understand, medical terminology, case-note documentation, medical history documentation.
- Willingness to become acquainted with a very specific discipline/branch of medical science.
- Good IT skills, including use of MS Office (Outlook, Word, Excel and PowerPoint).
-
Charity Coordinator
Role Overview
Our client is currently in the market for a Charity Coordinator to come and join their busy team! The successful candidate will work within the CT team of our client's department overseeing tasks such as scheduling tests, reviewing outcomes, and collaborating with international registries.Responsibilities
- Collaborate closely with our client's stakeholders, including hospitals, general practitioners (GPs), international entities, UK medical advisors, and associated labs, to manage the coordination of blood tests.
- Conduct information sessions with identified donors to ensure they are well-prepared for the donation and collection process (ensuring informed consent)
- Assess donors for suitability and eligibility based on medical and non-medical factors using correct guidelines established, including referring for further medical assessments when necessary.
- Schedule and oversee relevant medical assessments, collaborating closely with the patient's team and medical advisors to ensure donor medical clearance.
- Communicate with national and international coordinators to complete required documentation within specified timelines.
- Utilize our client's internal databases to accurately record and document donor case notes.
- Coordinate and communicate with specified courier companies to schedule the transportation of products nationally and internationally.
- Collaborate with the international medical team of our client and other affiliated organizations to contribute to the improvement of policies and processes.
- Manage relationships with hospital collection centres, ensuring adherence to our client's global standards through regular meetings and conference calls.
- Represent the DRM team in local and international working groups, providing input to organizational projects as needed.
- Respond to and investigate any quality incidents and adverse events (S(P)EARs), offering recommendations for corrective and preventive actions.
- With support, address donor and transplant centre complaints and provide necessary responses.
- Ensure compliance with all medical/health-related standards, policies, procedures, and documentation requirements set by our client, registries, and regulatory authorities.
Requirements
- 3 plus years work experience, working in a busy team/organisation.
- Excellent written and verbal communication skills.
- Knowledge of, or ability to understand, medical terminology, case-note documentation, medical history documentation.
- Good IT skills, including use of MS Office (Outlook, Word, Excel and PowerPoint).
- Experience of working with large database/CRM systems.
-
HR Generalist
Role Overview
Our client is currently in the market for a HR Generalist to come and join their busy team! The successful candidate will support the overall recruitment process, induction and performance management of their team! As well as ad hoc duties.Responsibilities
Recruitment:- Assist managers in preparing job descriptions and person specifications informed by team analysis for recruitment purposes, including advertising vacancies and monitoring interest on LinkedIn, websites, and job boards, making suggestions for remedial action when necessary.
- Respond to all potential candidate enquiries, support with shortlisting and schedule interviews and tests.
- Take part in interview panels when required and arrange candidate feedback upon request.
- Undertake reference and document checks and prepare employment contracts, based on existing templates.
- Prepare induction packs (regularly review and update information packs on a regular basis) in collaboration with Heads of Department and arrange departmental/organisational inductions.
- Participate in international HR onboarding activities.
- Ensure all staff receive regular reviews during their probationary period, and annual feedback documentation is completed and filed.
- Prepare reports on performance for the Country Manager to review.
- Research and identify external training partners and book training courses and assist and coordinate internal training opportunities.
- Create a centralized hub for all training measurement reporting and recording.
- Monitor, track, and collect all documentation related to internal or external training that occurs, ensuring employee sign off.
- Support the HR Manager in the preparation of payroll for each month, including starters/leavers, contract variations, sick pay, maternity pay etc.
- Undertake administration relating to the workplace pension scheme, cycle to work, eyecare vouchers, flu jab, and season ticket loans.
- Administer requests for flexible working, maternity/paternity/adoption leave, time off for dependents, etc.
- Assist managers with employee relations issues such as absence management, grievance, disciplinary, and dismissal, in accordance with company policy and employment legislation.
- Maintain accurate and up-to-date personnel files both in hard copy and electronically, ensuring compliance with Data Protection legislation.
- Prepare HR correspondence, such as changes to Terms and Conditions of employment, end of probation, termination, etc.
- Collect and report upon data relating to a number of topics, such as recruitment, diversity, staff absence, and turnover.
- Administer the exit process for leavers, including exit interviews and return of company property.
- Assist in reviewing and updating HR policies and procedures, ensuring these are effective for the business and reflect current legislation and best practice.
- Ensure all assigned onboarding and offboarding tasks within the HR system are up to date and prepare folders with HR Correspondence templates.
- Meet with HR Manager for the purpose of regular supervision and appraisal.
Requirements
- Educated to Degree level or relevant HR Certification or Experience.
- Proven experience of HR Generalist roles
- Good communication, listening and interpersonal skills, with the ability to write and communicate to applicants, supporters, stakeholders and colleagues at all levels (both written and verbal, in a friendly and professional manner).
- Excellent administration and organisational skills.
- Good IT skills including an understanding of Microsoft Office suite of programmes. such as Word, Excel, Outlook etc.
