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Job Description

Role Overview

Our client is currently in the market for an Alumni Coordinator to come and join their busy team! The successful candidate will manage all aspects of event planning and execution including workshops, webinars, networking events, and celebrations (in-person and digital).


The organise and deliver a range of alumni and stakeholder engagement events:
  • Collaborating with data and communications teams to target audiences and promote events through mailings and social media.
  • Managing registrations and tracking sign-ups against targets.
  • Liaising with suppliers for catering, venues, printing, and photography.

Co-ordinate alumni and stakeholder engagements to support School-led activities by:
  • Identifying alumni volunteers for various activities, such as classroom speakers and networking participants.
  • Building relationships with recent graduates and encouraging their involvement in student events, promoting the benefits of the alumni community.
  • Developing networks with future alumni ambassadors through various channels.
  • Logging engagement activities on the alumni database and promoting engagement on social media.

Lead and organize mentoring opportunities for our client's alumni through:
  • Administering alumni mentoring activities, including group activities led by Careers & Employability Teams.
  • Coordinating the mentoring program and collecting feedback from participants.
  • Organizing information sessions, welcome events, ceremonies, and catch-ups.
  • Managing application forms and program materials.

Communication and Networking:
  • Team up with the Comms Team to showcase alumni stories on social media and in materials for students.
  • Supporting content for faculty newsletters, LinkedIn groups, and social media channels.
  • Building connections across the university to raise awareness of the alumni program.

Decision Making, Planning, and Problem-Solving:
  • Planning and developing projects using project management tools.
  • Setting KPIs and monitoring progress toward objectives.


  • Previous events or project management experience
  • Proven record of building relationships with internal colleagues and external stakeholders
  • Excellent written and oral communication skills including the ability to draft documents, correspondence and event marketing materials
  • Flexible approach and willingness to attend events/commitments outside of regular office hours

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