Human Resources Assistant

Company and Role Overview 

Responsibilities 

• Engaging in designated personnel initiatives under the direction of the Head of HR
• Providing coaching and guidance to managers regarding policies, procedures, best practices, and risk identification
• Serving as a reliable and confidential advisor to the organization on employee relations matters
• Advocating for diversity and inclusion by promoting awareness of values and behaviours and setting a positive example
• Maintaining and updating the ER Case log

Requirements 

• Possession of CIPD Level 5 qualification or comparable experience
• Proficiency in IT, including Microsoft 365 and HR Information Systems (HRIS)
• Strong communication abilities
• Sensitivity and understanding of issues related to 'Violence against Women and Girls' from a feminist perspective
• Adaptability and willingness to embrace new challenges, ideas, and experiences, with the capacity for self-reflection

The interim People Advisor role is a recently established position with the opportunity for permanency. The selected candidate will join the People Team, offering expertise and guidance to staff throughout their employment journey. Serving as the main point of contact and support for employees, the role encompasses addressing various HR topics throughout the entire employee lifecycle, requiring strong listening skills, attention to detail, and a solid understanding of HR principles.

Job Duties

• Manage all informal employee concerns following best practices and organizational policies. Implement appropriate measures to address and resolve employee concerns.
• Provide coaching, advice, and support to employees throughout the employee lifecycle, assisting them in optimizing the use of available tools and understanding organizational policies and procedures.
• Collaborate with the Diversity, Equality, Inclusion, and Belonging (DEIB) team as needed for sensitive issues, such as data requests related to staff network groups and workforce DEIB. Ensure all information and issues are handled with care and tact, following established procedures.
• Act as a solution-focused resource for staff and managers seeking advice on HR-related matters, addressing a variety of issues and policy queries, including but not limited to annual leave, new starters, compensation, and benefits.
• Facilitate the offboarding procedures, including the issuance of departure letters, computation of remaining annual leave, identification of outstanding loans, and conducting exit surveys.
• Manage data entry in the existing HR system (Select HR) and supervise employee records, ensuring compliance with GDPR regulations and other pertinent policies.
• Ensure accurate and timely processing of relevant payroll and pension data on a monthly basis, collaborating with the Payroll Officer and, when necessary, external payroll providers.
• Assist the broader HR Team in various annual processes, such as reviews, audits, and pay assessments.
• Provide support for learning and development initiatives, including organizing training sessions, maintaining training records, and compiling attendance data.
• Offer administrative assistance for contractor onboarding and manage the contractors' inbox.

Person Specification

• Demonstrated experience in executing various human resource tasks within a dynamic (preferably hybrid) work environment, ensuring the timely completion of deadlines while upholding quality and attention to detail.
• Practical experience in the application and provision of advice on HR policies and procedures.
• Meticulous attention to detail in the thorough and accurate completion of tasks, maintaining consistent high-quality work and minimizing errors.
• Solid understanding of employment law.
• Inquisitive, critical thinker with strong problem-solving skills and the ability to handle issues and conflicts with tact and diplomacy.
• Effective and adaptable communication skills, comfortable with face-to-face, telephone, and video interactions, coupled with excellent written and verbal communication abilities.
• Highly organized and methodical approach to work, capable of managing competing priorities and handling a demanding and diverse workload.
• Proficiency in handling sensitive and confidential information with discretion, in accordance with GDPR regulations.
• Sound knowledge of safeguarding practices and procedures.
• Intermediate proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• CIPD qualification or actively pursuing a CIPD qualification.
• Experience in Change Management Initiatives.
• Familiarity with using Select HR.

Role Overview

Responsibilities

• Provide comprehensive support throughout the recruitment process, including managing the recruitment inbox, collaborating with recruitment agencies, overseeing advertising efforts, sourcing candidates, conducting assessments, and conducting initial stage interviews.
• Collaborate with the HR Manager to establish and nurture connections to facilitate recruitment of graduates and apprentices.
• Play a key role in the development and implementation of HR policies and procedures, offering guidance to both staff and managers as needed.
• Assist the HR Manager in managing employee relations issues and resolving various HR-related matters.
• Conduct thorough exit interviews with departing employees to gather valuable feedback.
• Provide support to the HR Manager in executing the annual performance management program.
• Assist with various HR projects as required by the HR Manager.
• Ensure accurate and timely monthly payroll and benefits reporting to the internal finance team.
• Coordinate the staff induction process and ensure effective management of the probationary period.
• Undertake any additional responsibilities necessary for the efficient operation of the HR department, including covering for the HR Administrator during their absence.

Requirements

• Possess a minimum qualification of CIPD Level 3.
• Demonstrated understanding of employment legislation.
• Strong verbal and written communication abilities.
• Minimum of 2 years of experience in a HR Officer/Advisory role within professional services, with a focus on Recruitment.
• Comprehensive knowledge of HR best practices.
• Proficient in utilizing HRIS systems and the MS Office Suite.

Company & Role Overview

Are you an organized and detail-oriented individual with a passion for HR administration? Our client is currently seeking a dynamic HR Administration Coordinator to join their team in a confidential and fast-paced professional environment.

Main Responsibilities

• Prepare engaging job adverts
• Liaise with recruitment agencies
• Manage the recruitment inbox
• Arrange interviews and prepare interview packs
• Oversee the new starters process from offer documentation to probation reviews
• Ensure seamless onboarding on internal systems
• Complete pre-employment checks
• Handle all aspects of training administration
• Provide necessary pre and post paperwork for staff attending courses
• Collate sickness records and manage related paperwork
• Respond to routine queries from line managers and employees
• Administer maternity, paternity, parental leave, and leaver procedures
• Update HR systems and personnel records accurately
• Provide regular and ad hoc management information reports
• Prepare information for Payroll
• Process invoices and liaise with Finance and HR suppliers
• Provide general administrative support for the HR team
• Address facilities issues, maintain registers, and liaise with suppliers
• Assist with HR project work and new initiatives as required

Requirements

• Degree educated (minimum 2:1) with good A-Level's and GCSE's
• Excellent verbal and written communication skills
• Advanced proficiency in Microsoft Office suite
• Highly organized with meticulous attention to detail
• Proactive 'cando' attitude
• Appreciation for confidentiality in HR matters
• Cooperative team member with a flexible and adaptable approach
• Positive mindset under pressure and during challenges

Role Overview

Responsibilities

• Ensuring that each young person has an assigned primary worker and team member are aware of each child’s relevant plans and their responsibilities for its implementation.
• Performing the role of "on-call manager" to provide out-of-hours support for the home, on a rotating basis
• Attending childcare reviews and planning meetings to provide information and achieve optimal outcomes for young people
• Maintaining accurate written records to record information and enable regular monitoring and evaluation to occur
• Working in partnership with parents, caregivers, and other professionals to safeguard and promote the welfare of young people
• Assisting with the recruitment and retention of staff, including induction training for new staff into the home
• Providing consultation and informal advice and support to staff in relation to day-to-day matters
• Conducting annual appraisals of staff, addressing issues concerning conduct and competence of staff where necessary
• Ensuring that budgets and resources are allocated appropriately and managed effectively, and the use of finances is properly monitored, including petty cash returns and staff attendance records
• Developing, in consultation with young people and staff, routines concerning all aspects of child care, creating schedules that fit best
• Ensuring that there are appropriate and adequate reporting and recording systems in place to comply with Quality Standards

Requirements

• Knowledge of the Children Act and other relevant legislation
• Diploma L3 Residential Childcare (or equivalent)
• Willingness to complete Diploma L5 L&M in H&SC
•  Knowledge of CHR 2015 and the QS

Role Overview

Responsibilities

• Maintain and oversee financial processes and controls to ensure completeness and accuracy of monetary information.
• Oversee the payroll process and relationship with the external payroll bureaux to ensure staff are compensated accurately and in compliance with HMRC regulations.
• Supervise the month-end close process, including review and questioning of monthly performance reports with budget holders.
• Generate monthly management accounts by agreed deadlines, including insightful commentary to elucidate results against expected performance.
• Manage the year-end process to produce the accounts to trial balance for our client and its subsidiary, working in close collaboration with the Director of Finance and Operations.
• Prepare year end audit file working papers and support the creation of financial statements and liaison with auditors.
• Take the lead in preparing reports on a regular and as-needed basis according to funders/donors requests by collaborating with the Fundraising team to understand reporting requirements and timelines, supporting in the preparation of donor presentations, applications, and budgets where appropriate.
• Assist the Director of Finance and Operations in the annual review of monetary policies and procedures.
• Oversee the production of the annual budget process and intermittent forecasts.
• Oversee the reconciliation of banked income with the Fundraising system.
• Reconcile all nominal ledger control accounts monthly, investigating queries and approving any resulting journal entries.
• Lead the project to improve or upgrade the financial system, working with other stakeholders to collect user requirements, contribute to the analysis of the tender submissions and selection of vendor, and lead in the implementation of the new system within agreed project timescales.
• Supervise the petty cash, banking, monthly cash flow, expenses, and credit card processes, ensuring staff are reimbursed by agreed deadlines.
• Maintain and update the fixed assets register.
• Oversee quarterly VAT returns and supporting schedules.

Requirements

• Professional experience of working as a Finance Manager or similar
• Charity Finance experience
• Hands-on transaction processing with strategic input
• Proven experience of managing payroll

Role Overview

Responsibilities

• Help maintain the automated and scalable accounting function that produces accurate monthly Management Reports within 5 days of the end of the month.
• Take ownership of and improve/automate the processes of invoice payments (AP) and expenses management
• Claim responsibility to p improve/automate corporate bank reconciliation processes and help build relevant integrations with the finance ledger
• Improve and pre-set all reconciliations of revenue, expenses, assets, liabilities and equity
• Support the office team, developers and trading teams on improving trading data and computerizing the data feeds into the ledger
• Help build a robust and scalable budgeting and forecasting model
• Help with the annual group audits covering multiple entities
• Financial Planning and Analysis: computerise and design reporting, both internal management reporting and external reporting to partners, investors, authorities, etc.
• Direct and indirect tax computations and reporting
• Adhoc project work as required

Requirements

• BSc in Accounting, Finance or other relevant field with a significant quantitative element
• Recognized accounting qualification such as ACCA, ACA or CIMA with one or more years post qualified experience
• Advanced Excel and modelling skills
• Experience with the best-in-class automation systems and functions where scalability is driven by technology, rather than headcount and manual work