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Tolga Business Manager
Job Description
Role Overview
Our client is seeking a proactive and organised HR Coordinator to join their HR team. This is a key administrative role that will support the HR department in delivering efficient HR services across the organisation. The HR Coordinator will assist with a variety of HR processes, including recruitment, employee onboarding, and HR records management, ensuring that HR operations run smoothly and in compliance with company policies.
Key Responsibilities
- Support the recruitment process, including posting job advertisements, shortlisting candidates, scheduling interviews, and conducting reference checks.
- Assist in the onboarding process for new employees, ensuring a seamless transition and compliance with company procedures.
- Maintain and update employee records, ensuring that all HR documentation is accurate, confidential, and compliant with data protection regulations.
- Assist with employee relations tasks, including organising employee events, handling queries, and providing support for employee engagement initiatives.
- Coordinate HR training and development programs, tracking attendance, and managing logistics.
- Support payroll processing by ensuring that all employee information is accurate and up-to-date.
- Manage HR filing systems, ensuring that all records are organised and easily accessible.
- Assist in preparing HR reports and presentations as required.
- Act as the first point of contact for employees regarding HR queries, providing guidance and assistance where necessary.
- Help ensure compliance with HR policies, procedures, and legal requirements, supporting audits and other regulatory requirements.
- Support the HR team with various administrative tasks and ad hoc projects as required.
Key Requirements
- Proven experience in an administrative role, preferably within HR.
- Knowledge of HR processes, policies, and procedures.
- Strong organisational skills with the ability to manage multiple tasks and priorities.
- Proficiency in HR software (such as iTrent or similar systems) and Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- Strong attention to detail and accuracy.
- A proactive and adaptable attitude, with a strong ability to work as part of a team.
- Excellent time management skills and the ability to work to tight deadlines.
Desirable Skills and Experience
- CIPD Level 3 or equivalent qualification (or working towards).
- Experience in recruitment and onboarding.
- Familiarity with payroll processes.
- Experience with HR administration or working in a busy HR environment.
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