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HR Administrator
Tolga Business Manager
Job Description
Role Overview
Our client is currently in the market for a HR Administrator to come and join their busy team! The successful candidate will perform the everyday administrative tasks of talent acquisition and selection processes covering advertisement, shortlisting, interviews and post offer actions.Responsibilities
- Assist with updating and maintaining employee records both physical and electronic on a daily basis.
- Updating and retaining HR systems, eRecruitment system, and databases internally, such as sick and maternity leave.
- Administer and assist the recruitment/onboarding function:
- Produce short-listing packs.
- Organize interviews and tests.
- Interviewing candidates
- Prepare contracts of employment and offer letters.
- Obtain and complete references.
- Create personal files.
- Maintain recruitment files.
- Ensure employment checks including background checks and rights to work, qualification, and medical checks if required.
- Develop, implement, and maintain our client's preferred supplier list for the use of recruitment agencies.
- Organise and conduct new starter onboarding processes, induction meetings with new employees and Agency workers; liaise with Line Manager's to ensure a clear process.
- Assist with probationary processes. Assist with the management of invoices.
- Ensure that all payroll instructions are prepared and logged in time for the monthly payroll run and sent to the HR Coordinator, for example, new starters checklist, etc.
- Organising formal employee relations meetings and taking accurate (and confidential) notes.
- Assisting in formal meetings, such as employee disciplinaries and grievances, undertaking such tasks as may be required by the Director of HR and Human Resources Manager.
- Assist with the booking of training and monitoring evaluation forms confirming they’re inputted and filed on a monthly basis.
Requirements
- Clear and concise communication skills and interpersonal skills
- Some previous experience of working in a team.
- Willingness to undertake own administration with necessary keyboard skills.
- Ability to work under pressure, meet deadlines and ability to prioritise own workload.
- Good knowledge of Microsoft Office applications
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