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Job Description

Role Overview

Our client is currently in the market for a Policy Administrator to come and join their busy team. The successful candidate will support the development of clinical guidance and policy work. This includes acting as the primary contact for day-to-day administration of guidance reviews.


Direction resources and procedures
  • Synchronize the evaluation of the Clinical Management Guidelines including tracking progress, editing, and coordinating with the Communication team for publication on our website and communication materials.
  • Provide a collection of the most recent Clinical Management Guidelines in pdf format to the Education department two months before each TC Final Assessment.
  • Maintain a record of all direction material and coordinate update procedures, ensuring compliance with governance arrangements for direction reviews.

Stakeholder connections and communication
  • Participate in internal and external meetings as needed, passing information to the marketing team and other departments to effectively promote publications and policy initiatives.
  • Manage the inbox and incoming calls for the Policy team.

Support for the Director of Policy & Strategy
  • Arrange the Director of Policy & Strategy's schedule by scheduling, accepting, or rescheduling meetings / emails in their absence, forwarding or responding directly to urgent inquiries.
  • Establish and maintain effective electronic filing systems and archives for the department.
  • Prepare agendas and papers, take minutes, and arrange in-person and virtual meetings for departments, including monthly department meetings, writers’ meetings, other direction review meetings.

Reference Groups and governance
  • Coordinate with a variety of interna and external groups by maintaining membership numbers, recruiting new members as needed, updating members on key College activities, and scheduling meetings at agreed intervals.

Policy and public affairs activities
  • Update the Policy & Public Affairs team in staying informed about developments by collecting sources of relevant evidence, tracking and sharing updates from national governments, health services, and other external organizations.


  • Experience coordinating projects and detailed processes that require accuracy and great attention to detail.               
  • Writing agendas, minute taking and meeting administration
  • Maintaining and developing administrative systems including activity tracking and processes
  • Processing, interpreting and presenting numerical data.

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