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Job Description

Company and Role Overview

Our client is currently in the market for an Executive Assistant to come and join their busy team! The successful candidate will support the Governance Manager in arranging events and drafting briefs for such meetings, as well as being responsible for the diary management for the Chief Executive.

Main responsibilities

  • Diary management, ensuring the effective availability and inform participants of arrangements made.
  • Manage department budgets as required – processing invoices and receipts and reconciling credit card statements.
  • Contribute to enquiries and stakeholder management via telephone, post, shared email boxes, CRM, and other systems.
  • Book travel and accommodation, including overseas travel, ensuring that the best rates are negotiated, and appropriate information is shared correctly.
  • Organise the annual meetings, making any necessary arrangements to set up virtual, face to face or hybrid meetings.
  • Prepare and distribute agendas and papers for Committee meetings as directed by the Governance Manager ensuring that deadlines for distribution are met.
  • Take minutes of all meetings and ensure that these are promptly produced and distributed as appropriate.
  • Maintain a filing, archive system and up to date contact lists, for all Committee papers.
  • Check expense forms and credit card statements from all staff/members and invoices from suppliers, for approval by the senior staff.
  • Produce the documentation for the Annual General Meeting held during the College Conference and attend to take minutes.
  • Maintain a set of standing orders and other governance procedures as required.
  • Support the administration of LA Panel recruitment, liaising with the HR team.


  • Experience in a similar role/committee support with minute taking.
  • GCSEs in English and Mathematics, or equivalent qualifications or experience,
  • Excellent written and oral communication skills.
  • High levels of competency in MS Office; Word, Outlook, Excel, and PowerPoint.

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