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Executive Assistant
£ 35,000 - £ 35,000 per a:1:{s:8:"en_title";s:6:"annual";}
Tolga Business Manager
Job Description
Company and Role Overview
Our client is currently in the market for an Executive Assistant to come and join their busy team! The successful candidate will support the Governance Manager in arranging events and drafting briefs for such meetings, as well as being responsible for the diary management for the Chief Executive.Main responsibilities
- Diary management, ensuring the effective availability and inform participants of arrangements made.
- Manage department budgets as required – processing invoices and receipts and reconciling credit card statements.
- Contribute to enquiries and stakeholder management via telephone, post, shared email boxes, CRM, and other systems.
- Book travel and accommodation, including overseas travel, ensuring that the best rates are negotiated, and appropriate information is shared correctly.
- Organise the annual meetings, making any necessary arrangements to set up virtual, face to face or hybrid meetings.
- Prepare and distribute agendas and papers for Committee meetings as directed by the Governance Manager ensuring that deadlines for distribution are met.
- Take minutes of all meetings and ensure that these are promptly produced and distributed as appropriate.
- Maintain a filing, archive system and up to date contact lists, for all Committee papers.
- Check expense forms and credit card statements from all staff/members and invoices from suppliers, for approval by the senior staff.
- Produce the documentation for the Annual General Meeting held during the College Conference and attend to take minutes.
- Maintain a set of standing orders and other governance procedures as required.
- Support the administration of LA Panel recruitment, liaising with the HR team.
Requirements
- Experience in a similar role/committee support with minute taking.
- GCSEs in English and Mathematics, or equivalent qualifications or experience,
- Excellent written and oral communication skills.
- High levels of competency in MS Office; Word, Outlook, Excel, and PowerPoint.
SIMILAR JOBS
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HR Generalist
Role Overview
Our client is currently in the market for a HR Generalist to come and join their busy team! The successful candidate will support the overall recruitment process, induction and performance management of their team! As well as ad hoc duties.Responsibilities
Recruitment:- Assist managers in preparing job descriptions and person specifications informed by team analysis for recruitment purposes, including advertising vacancies and monitoring interest on LinkedIn, websites, and job boards, making suggestions for remedial action when necessary.
- Respond to all potential candidate enquiries, support with shortlisting and schedule interviews and tests.
- Take part in interview panels when required and arrange candidate feedback upon request.
- Undertake reference and document checks and prepare employment contracts, based on existing templates.
- Prepare induction packs (regularly review and update information packs on a regular basis) in collaboration with Heads of Department and arrange departmental/organisational inductions.
- Participate in international HR onboarding activities.
- Ensure all staff receive regular reviews during their probationary period, and annual feedback documentation is completed and filed.
- Prepare reports on performance for the Country Manager to review.
- Research and identify external training partners and book training courses and assist and coordinate internal training opportunities.
- Create a centralized hub for all training measurement reporting and recording.
- Monitor, track, and collect all documentation related to internal or external training that occurs, ensuring employee sign off.
- Support the HR Manager in the preparation of payroll for each month, including starters/leavers, contract variations, sick pay, maternity pay etc.
- Undertake administration relating to the workplace pension scheme, cycle to work, eyecare vouchers, flu jab, and season ticket loans.
- Administer requests for flexible working, maternity/paternity/adoption leave, time off for dependents, etc.
- Assist managers with employee relations issues such as absence management, grievance, disciplinary, and dismissal, in accordance with company policy and employment legislation.
- Maintain accurate and up-to-date personnel files both in hard copy and electronically, ensuring compliance with Data Protection legislation.
- Prepare HR correspondence, such as changes to Terms and Conditions of employment, end of probation, termination, etc.
- Collect and report upon data relating to a number of topics, such as recruitment, diversity, staff absence, and turnover.
- Administer the exit process for leavers, including exit interviews and return of company property.
- Assist in reviewing and updating HR policies and procedures, ensuring these are effective for the business and reflect current legislation and best practice.
- Ensure all assigned onboarding and offboarding tasks within the HR system are up to date and prepare folders with HR Correspondence templates.
- Meet with HR Manager for the purpose of regular supervision and appraisal.
Requirements
- Educated to Degree level or relevant HR Certification or Experience.
- Proven experience of HR Generalist roles
- Good communication, listening and interpersonal skills, with the ability to write and communicate to applicants, supporters, stakeholders and colleagues at all levels (both written and verbal, in a friendly and professional manner).
- Excellent administration and organisational skills.
- Good IT skills including an understanding of Microsoft Office suite of programmes. such as Word, Excel, Outlook etc.
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Case Manager
Company and role overview
Our client is currently searching for a Case Team Manager to come and join their busy team. The candidate will be expected to work as part of the team, supporting and assisting colleagues, peers, and your managers to achieve team priorities, objectives, targets, and goals. The role does require managing a team’s performance and quickly identify and effectively tackle, at the earliest stage.
Main responsibilities
- Maintain, manage, and motivate a team, ensuring work produced is to a high standard and use resources to the best of their ability.
- Ensure team’s compliance with current policies, process, guidance, and service standards that govern the work of the team.
- Ensure the early identification of solutions to obstacles, raising these with your Operational Manager when necessary.
- Assure and be accountable for the quality of casework, risk assessments and decisions in your team.
- Recruit new employees and provide effective induction programmes, ensuring that performance is effectively managed and recorded during their probation period.
- Be knowledgeable of developments of policies, guidance, and processes, regarding fitness.
- Work as part of the team, supporting and assisting colleagues, peers, and your managers to achieve team priorities, objectives, targets, and goals.
- Review and respond to challenges, queries and/or complaints about the decisions made and service provided by your team
- Support and deputise for the Operations Manager in the delivery of their work, when requested or required.
- Comply with the information security requirements for information accessed or processed in carrying out the duties of the role, ensuring they are in line with the companies’ policies.
Requirements
- Educated to degree level or relevant knowledge and experience
- Experience of managing people and resources or investigation responsibilities
- Experience of working within, and applying, a framework of legislation and defined policies and guidance.
- Experience of monitoring a team, objectives, and performance indicators.
- A high level of written English and verbal communication skills.
- Experience of responding to multiple stakeholders needs and complex circumstances
- Demonstrated ability to work effectively within a team and support and coach others.
- Strong analytical, critical examination and problem-solving skills.
- Knowledge of investigative methods and rules of evidence.
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Project Officer
Company and role overview
Our client in the heath care sector is looking for an inclusive and compassionate Project Officer to join their team. The candidate must be committed to promoting diversity and have a desire to support the improvement of health services. The role entails providing administrative support to the team as well as organising and arranging data, meetings and/or virtual visits.
(Maternity Cover)
Main responsibilities
- Evaluate, audit and research mental health services.
- Working with clinicians, patients, and carers to improve these services
- Provide administrative support to the project and analyse data
- Organise data collection and will arrange and attend meetings and face-to-face and/or virtual visits to mental health services
- Writing reports
Requirements
- Required to undertake a Disclosure Barring Service check
- Positive and inclusive values/attitude
- Excellent verbal and written skills
