Job Description

Company and role overview

Our client is currently in the market for a Committee Services Administrator to come and join their busy team! The candidate will be expected to perform a variety of admin duties such as preparing agendas, supporting papers, and producing concise and accurate minutes and action plan. The role does require the candidate to liaise with colleagues as well as communicate with external participants.

 

Main responsibilities

  • Ensuring that Chairs are appropriately briefed ahead of meetings, providing advice on agenda items and issues arising.
  • Liaise with colleagues in Federation departments to ensure that all information required for meetings is collated and distributed.
  • Produce high quality documentation for internal and external stakeholders, including reports and briefing papers.
  • Developing and maintaining relationships with key internal and external stakeholders.
  • Scheduling of annual meeting calendar, including room bookings and invitations and arrangements for any other requirements
  • Maintain an excellent knowledge on key Federation policies and areas of work and their impact on the activities of committees.
  • Carrying out work between meetings, including dealing with correspondence, circulating documents, and disseminating information.
  • Managing membership of committees, including liaising with external stakeholders to identify new members and confirm appointments.
  • Contribute recruitment processes and inductions of new committee’s and representatives
  • Contribute to annual team planning and development processes.

 

Requirements

  • Educated to degree level or equivalent experience.
  • Demonstrable experience of working in a committee support role.
  • Excellent IT skills, including all MS Office packages and MS Teams.
  • Experience working in a role that requires a high degree of accuracy and attention to detail.
  • Working in a higher education, professional training, or healthcare environment.

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