Job Description

Company & Role Overview

Our client is looking for a new payroll specialist the responsibilities will include collecting and reviewing employee information and working hours, calculating their wages/salaries, preparing and processing employee payments, and maintaining accurate payroll records.

Additional responsibilities consist of overseeing the payroll budget and expenses as well as working together with different departments to increase payroll service performance and lead on the development of in-house payroll systems

This is a hybrid role

Main Responsibilities

  • Ensuring agreement with all statutory requirements of PAYE and pension schemes and to ensure correct and timely reporting as required by HM Revenue and Customs, Real Time information and pension scheme returns.
  • Implements, maintains, and reviews payroll processing systems to certify timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
  • Handling of payroll, including new starters, leavers, timesheets, calculating pay, HMRC submissions.
  • Guaranteeing that correct payments are made, and appropriate information is provided, to the company pension scheme, HMRC and other statutory bodies.
  • Giving advice and knowhow in relation to the effect of external changes on pension schemes.
  • Strengthen the provision of Payroll related reporting (e.g., weekly KPIs and manager reports) both scheduled and on request.
  • Ensuring the management of all types of leave e.g., sick, holiday, maternity, volunteering.
  • Leading the growth and enhancement of Payroll and Pension system processes, in liaison with the Human Resource Department, to provide a well-organized and effective service to employees.
  • Adding to the identification and conveyance of business improvement projects to streamline the payroll arrangements.
  • To build up and carry out the company policy and procedures related to payroll and pensions, liaising with senior management, internal audit and other departments where appropriate.
  • Providing user training to make sure that payroll policies and procedures are commonly understood across the organisation. Employ plans to ensure full compliance with policies and procedures.
  • Retaining a thorough understanding of current and emerging payroll best practice, new legislation and Government guidelines and ensure that the company’s processes are updated accordingly.
  • Business improvements - contributing to the progress of policies and procedures and provide support to the company major projects as required.
  • To take on ad hoc tasks as required from time to time by the Head of Finance and/or Financial Controller to assist in the general running of the Department.
  • Support both the internal and external auditors as required, during their audits.
  • Employees are also required to comply with all the company’s policies, paying special attention to the Information Classification and Handling Policy, Health and Safety and Equality and Diversity Policy.

 

Requirements

  • Completely CIPP Qualified and a current active member of the CIPP.
  • A proven track record of overseeing a highly effective Payroll and/or Pension office to include a working knowledge of statutory requirements affecting PAYE, Defined Contribution Pension schemes and benefit structures.
  • Having a strong knowledge of manual and computerised payroll systems and rules.
  • Capability to translate and to reconcile complex financial data from a variety of sources using tools such as Microsoft Excel.
  • Able to work as a part of a team and build brilliant relationships with colleagues at all levels
  • The capability to handle difficult and varied workload to a high standard, prioritise efficiently and react positively to inconsistent pressures and problems.
  • Having good written and verbal communication skills with the ability to clearly present technical and complex issues to a variation of audiences.
  • High level systematic skills to support information analysis and problem resolution
  • Ability to give to the Quality Assurance of systems, policy and procedures improvements where necessary.

 

Benefits

  • 30 days annual leave (18 days, pro-rata basis) plus discretionary days at Christmas
  • Interest free season ticket loan
  • 24/7 Virtual GP
  • Cycle to work scheme
  • 7% employer contribution pension
  • Employee discounts on gym membership and a broad range of retail outlets
  • Flexible working and home working options
  • Employee Assistance Programme (EAP)

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